Administrative Assistant (1)

General Summary

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity.  The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

The Administrative Assistant performs high level secretarial, administrative, public relations and liaison duties which require frequent contact with staff, executives, the public, government officials, other partners and stakeholders.

Key Responsibilities

  • Perform wide variety of office support functions using independent judgement and applying multiple program policies, procedures and guidelines to assist the Project Director and team
  • Coordinate plans for workshops and meetings led by the project team
  • Support administrative arrangements for the regional team travel and participation in key stakeholder events and meetings
  • Create, review and process documents and record; identify and correct errors and omissions on documents received from staff and partners
  • Compile and organize materials for the Project Director’s use in problem resolution as requested by the Project Director
  • Follow up the Project Director’s tasks and assignments, track the progress and assist in ensuring that time-bound commitments and/or tasks are completed as scheduled.
  • Compose email and paper correspondences for the Project Director on his/her own initiative or from the general instructions
  • Establish and maintain a manual and electronic filing/record-keeping system for easy storage and retrieval of documents and correspondences related to the Project Director’s work
  • Respond to non-routine inquiries from staff and external parties and explain various program services, policies, procedures and rationale for decisions
  • Schedules (and reschedules where necessary) the Project Director’s appointments and/or services and travel arrangements

Person Specification

Desirable Skills & Qualities

  • Knowledge of general office practices and procedures particularly in word processing, filing, composing business documents, gathering and compiling data.
  • Knowledge of written communications formats and composition and excellent command of spoken English
  • Demonstrable skill in operating office equipment, such as personal computer, calculator, scanner/photocopier and phone system
  • Ability to maintain strict confidentiality
  • Knowledge of MS Excel, Word and other common programs
  • Ability to communicate with staff and other contacts in courteous and professional manner
  • Ability to prioritize multiple tasks
  • Ability to make independent decisions

Educational Requirements

  • A University degree in a relevant discipline.
  • At least three-years’ progressive and relevant experience (ideally including Secretarial and Administrative work) in a reputable organization.


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More Details
1
AAX001

Kampala
Full-time


Project Administrator



AAX001
Kampala
Full-time

Project Administrator


General Summary

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity.  The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

The Administrative Assistant performs high level secretarial, administrative, public relations and liaison duties which require frequent contact with staff, executives, the public, government officials, other partners and stakeholders.

Key Responsibilities

  • Perform wide variety of office support functions using independent judgement and applying multiple program policies, procedures and guidelines to assist the Project Director and team
  • Coordinate plans for workshops and meetings led by the project team
  • Support administrative arrangements for the regional team travel and participation in key stakeholder events and meetings
  • Create, review and process documents and record; identify and correct errors and omissions on documents received from staff and partners
  • Compile and organize materials for the Project Director’s use in problem resolution as requested by the Project Director
  • Follow up the Project Director’s tasks and assignments, track the progress and assist in ensuring that time-bound commitments and/or tasks are completed as scheduled.
  • Compose email and paper correspondences for the Project Director on his/her own initiative or from the general instructions
  • Establish and maintain a manual and electronic filing/record-keeping system for easy storage and retrieval of documents and correspondences related to the Project Director’s work
  • Respond to non-routine inquiries from staff and external parties and explain various program services, policies, procedures and rationale for decisions
  • Schedules (and reschedules where necessary) the Project Director’s appointments and/or services and travel arrangements

Person Specification

Desirable Skills & Qualities

  • Knowledge of general office practices and procedures particularly in word processing, filing, composing business documents, gathering and compiling data.
  • Knowledge of written communications formats and composition and excellent command of spoken English
  • Demonstrable skill in operating office equipment, such as personal computer, calculator, scanner/photocopier and phone system
  • Ability to maintain strict confidentiality
  • Knowledge of MS Excel, Word and other common programs
  • Ability to communicate with staff and other contacts in courteous and professional manner
  • Ability to prioritize multiple tasks
  • Ability to make independent decisions

Educational Requirements

  • A University degree in a relevant discipline.
  • At least three-years’ progressive and relevant experience (ideally including Secretarial and Administrative work) in a reputable organization.


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Other Jobs

With the help of International and local partners, the Infectious Diseases Institute (IDI) established the African Centre of Excellence (ACE) in Bioinformatics and Data Intensive Sciences – Uganda at its McKinnell Knowledge Centre on the main campus of Makerere University.  The ACE is a specialized unit providing advanced computing infrastructure and software to enable storage, retrieval and analysis of data from high-throughput sequencing, microarrays, proteomics, imaging, clinical, epidemiological and any other data intensive studies. In addition, the ACE hosts state of the art collaborative learning technologies including a tele-learning centre, and a Virtual Reality (VR) visualization lab.

 

IDI seeks to hire a Bioinformatics Scientist (BS) for the centre. The BS will be a fulltime staff who is familiar with the application of computational and biotechnology capabilities to biomedical and public health problems like genetics, clinical and medical research, as well as other data intensive analyses. By coordinating all center technical tasks and providing broad administrative oversight, s/he will have the primary responsibility of achieving the objectives and targets, and institutionalizing the policies and procedures set by the ACE management Committee on which s/he will serve as Secretary. They will also ultimately be responsible for applying policies from the ACE global council.

The research nurse will be responsible for recruitment of study participants and administering of all study related procedures to these participants.  The Project Administrator will assist in the technical team with administrative and financial management and administrative duties related to the project.

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity.  The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

The Administrative Assistant performs high level secretarial, administrative, public relations and liaison duties which require frequent contact with staff, executives, the public, government officials, other partners and stakeholders.

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity.  The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

The Project Administrator will coordinate and manage financial and administrative aspects of the USAID LPHS-TB Activity within their respective offices including basic human resource related activities, financial and other resources. S/he will prepare relevant financial and administrative documentation relating to the Activity and will undertake detailed planning as well as work relating to administration and logistical support for the Activity.  The Project Administrator will ensure that the Activity is managed within the condition of the Award and implemented effectively.

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity.  The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

The TB program Officer will ensure delivery of quality TB and TB-HIV care services in line with current national guidelines by providing technical and leadership support to health facility teams.

 

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity.  The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

 

The MEL Officer shall head the data management section of LPHS-TB Activity. The MEL Officer will provide overall management of data, oversight of documentation within the facilities, mentorship of health facility and district staff in capturing and management of HMIS data in line with current national and USG guidelines. S/he will collaboratively work district biostatisticians to provide technical oversight of data teams and health facility teams to ensure generation and maintenance of high quality data that informs TB and TB-HIV service planning and implementation efforts.

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity.  The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

 

The Finance and Operations Manager will oversee operations for all the three (3) USAID LPHS-TB Activity offices. This comprises oversight of the finance, supply chain, administration and human resources functions. 

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity.  The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

 

The Monitoring and Evaluation Specialist will work closely with the Senior Monitoring, Evaluation and Learning Advisor (SMELA) to oversee the development and maintenance of a comprehensive data system that will successfully measure the impact of LPHS-TB Activity.  S/he will also have primary responsibility for constructing data files for analysis, performing statistical analyses, and preparing tables and figures to present the results.  In addition, s/he will support the SMELA to monitor progress on program work plans.

The Local Service Delivery for HIV/AIDS activity (LSDA) is a five-year USAID funded project implemented by the Uganda Protestant Medical Bureau (UPMB) with local partners- Baylor-Uganda, Infectious Disease Institute (IDI) and Most at Risk Populations (MARPI). The LSDA implements comprehensive HIV/TB interventions through Private Not-For Profit (PNFP) entities currently supported by the USAID/Regional Health Integration To Enhance Services (RHITES) projects in the five sub-regions of East Central, Eastern, Acholi, Lango and South western Uganda. The LSDA supports PNFPs (Faith Based and Civil Society health facilities/sites and organizations) to provide integrated HIV/TB services in furtherance of the Government of Uganda and PEPFAR goal of attaining and maintaining HIV epidemic control by 2020, and ending AIDS by 2030.

In this partnership, IDI provides capacity strengthening support to LSDA regional staff and PNFP facilities for effective delivery of HIV/TB and laboratory services. IDI also supports LSDA supported sites’ IT innovations and solutions to enhance access to quality HIV/TB services.

General Summary

The Laboratory Specialist will work closely with development partners, Ministry of Health, District, and facility teams to strengthen lab systems and build capacity of supported laboratories to provide high quality services in line with national guidelines on HIV/AIDS/ TB diagnostics and related diseases as required.

Program for Accelerated Control of TB in Karamoja (PACT-Karamoja) is a five-year USAID funded Activity (2020–2025) that aims to increase TB case detection and treatment success rates  through health system strengthening in all districts of North Eastern sub-region of Uganda. In collaboration with key stakeholders in the region, PACT-Karamoja project provides technical assistance to district health teams to deliver high impact and innovative interventions that are in line with current national and global TB guidelines in  Karamoja  region. USAID PACT-Karamoja focuses on regional, district and community structures for the management of drug susceptible TB, drug resistant TB and TB preventive services in the districts of Abim, Amudat, Kaabong, Karenga, Kotido, Moroto, Nabilatuk, Nakapiripirit  and Napak.

To enhance leadership and technical capacity of the TB program at subnational and district level to effectively guide and manage the implementation of TB control activities.

The PD will have the overall responsibility of leading, managing  and reporting for project activities. S/he will be responsible for making key decisions and solving problems in short timeframes while ensuring operational and project quality and integrity. S/he will serve as the project’ main point of contact with USAID on routine and strategic matters. S/he will also ensure effective organizational management and communication with government officials at all levels, international partners and agencies.