Administrative Assistant (1)

General Summary

The administrative assistant will provide Finance, IT, Administrative, and Secretarial support to the ECSACOP Secretariat office, as appropriate. The administrative assistant will provide support to the Program Manager and Development Manager in the implementation of the program and management and accounting of funds; manage communications with the Fellows and Trainees through the SUMAC database and ensure proper documentation/utilization of any assets and equipment.

Key Responsibilities

Administration

  • Support day to day activities in the Secretariat office.
  • Schedule and coordinate all appointments and meetings for ECSACOP staff, Council and other stakeholders as required.
  • Collation of all documents for Meetings of the College Council and the Annual General Meeting
  • Provide logistical support to the College in the implementation of activities in line with approved program work plans.
  • Provide support to the College Council in preparing meeting documents
  • Provide support to the College AGM
  • Maintain the office petty cash.
  • Develop accountabilities for activity funds.

  Filing and storage of institutional documents

  • Take, disseminate and keep records of minutes of all College meetings.
  • Maintain an updated archive of all College documents.

Fellowship subscriptions

  • Manage the registration of new Fellows
  • Manage all scheduled communications to the College Fellows
  • Maintain and continually update records of Fellows, Trainees and other College Contacts within the College Database, SUMAC
  • Update and maintain payment details of all ECSACOP Fellows

Communications

  • Maintain the College website and ensure content is accurate and up to date.
  • Manage incoming communications through the official ECSACOP email: info@ecsacop.co.ug
  • Develop and disseminate College newsletters and other College communication.

Person Specification

  • A Bachelor’s degree in Business Administration, Public Administration or other related fields.
  • Minimum of three years experience working in Administration in a public, private sector or international NGO environment 
  • Excellent communication, organization and management skills
  • Excellent interpersonal skills and can work in a team
  • Has basic computer literacy including word processing, excel, the internet and PowerPoint.
  • Ability to work independently and with minimal supervision
  • Learn and take on assignments of a specialist nature.
  • Effective report writing and verbal communication skills.


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More Details
1
ADAX002

Kampala
Full-time


Development Manager



ADAX002
Kampala
Full-time

Development Manager


General Summary

The administrative assistant will provide Finance, IT, Administrative, and Secretarial support to the ECSACOP Secretariat office, as appropriate. The administrative assistant will provide support to the Program Manager and Development Manager in the implementation of the program and management and accounting of funds; manage communications with the Fellows and Trainees through the SUMAC database and ensure proper documentation/utilization of any assets and equipment.

Key Responsibilities

Administration

  • Support day to day activities in the Secretariat office.
  • Schedule and coordinate all appointments and meetings for ECSACOP staff, Council and other stakeholders as required.
  • Collation of all documents for Meetings of the College Council and the Annual General Meeting
  • Provide logistical support to the College in the implementation of activities in line with approved program work plans.
  • Provide support to the College Council in preparing meeting documents
  • Provide support to the College AGM
  • Maintain the office petty cash.
  • Develop accountabilities for activity funds.

  Filing and storage of institutional documents

  • Take, disseminate and keep records of minutes of all College meetings.
  • Maintain an updated archive of all College documents.

Fellowship subscriptions

  • Manage the registration of new Fellows
  • Manage all scheduled communications to the College Fellows
  • Maintain and continually update records of Fellows, Trainees and other College Contacts within the College Database, SUMAC
  • Update and maintain payment details of all ECSACOP Fellows

Communications

  • Maintain the College website and ensure content is accurate and up to date.
  • Manage incoming communications through the official ECSACOP email: info@ecsacop.co.ug
  • Develop and disseminate College newsletters and other College communication.

Person Specification

  • A Bachelor’s degree in Business Administration, Public Administration or other related fields.
  • Minimum of three years experience working in Administration in a public, private sector or international NGO environment 
  • Excellent communication, organization and management skills
  • Excellent interpersonal skills and can work in a team
  • Has basic computer literacy including word processing, excel, the internet and PowerPoint.
  • Ability to work independently and with minimal supervision
  • Learn and take on assignments of a specialist nature.
  • Effective report writing and verbal communication skills.


Download full advert

Other Jobs

The research nurse will be responsible for recruitment of study participants and administering of all study related procedures to these participants.  The project administrative officer will assist in the technical team with administrative and financial management and administrative duties related to the project

The Office Assistant supports in the provision of general office operations, including maintaining the office premises clean

Responsible for cleaning and maintaining laboratory and office facilities.  Prepares tea for staff and visitors as directed by the supervisor.   Assists with moving supplies and equipment as needed. Couriers samples, reports and messages from clinics and projects to the laboratory in a timely manner. Follows all biohazard precautions as instructed when transporting specimensResponsible for cleaning and maintaining laboratory and office facilities.  Prepares tea for staff and visitors as directed by the supervisor.      Assists with moving supplies and equipment as needed. Couriers samples, reports and messages from clinics and projects to the laboratory in a timely manner. Follows all biohazard precautions as instructed when transporting specimensResponsible for cleaning and maintaining laboratory and office facilities.  Prepares tea for staff and visitors as directed by the supervisor.  Assists with moving supplies and equipment as needed. Couriers samples, reports and messages from clinics and projects to the laboratory in a timely manner. Follows all biohazard precautions as instructed when transporting specimens.

Background:

The mission of the Infectious Diseases Institute (IDI) is to “Strengthen Health Systems in Africa with strong emphasis on Infectious Diseases through Research and Capacity Development”.  IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment, Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening Programmes.

The Research Assistant shall strictly abide by the terms and conditions of this TOR and deliver the required outputs as indicated in Section 2, abide by the minimum information requirements and general procedures as required in performing his duties.

IDI is looking for a competent and experienced individual to fill the position below:

 

Vacancy Code                        :           ACENS X001

Job Title                                  :           Research Assistant

Classification                          :           Fixed Term (Contract), Full time

Reporting                               :           Study Coordinator

Duty Station                           :           Kampala, Uganda

 

General summary

The study research assistant will support the updating and maintenance of the study records. This position will also provide ongoing support to the study nurses.

Background:

The mission of the Infectious Diseases Institute (IDI) is to “Strengthen Health Systems in Africa with strong emphasis on Infectious Diseases through Research and Capacity Development”.  IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment, Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening Programmes.

The Research Assistant shall strictly abide by the terms and conditions of this TOR and deliver the required outputs as indicated in Section 2, abide by the minimum information requirements and general procedures as required in performing his duties.

IDI is looking for a competent and experienced individual to fill the position below:

 

General summary

The study research assistant will support the updating and maintenance of the study records. This position will also provide ongoing support to the study nurses.