Office Assistant (2)

General Summary

The Office Assistant supports in the provision of general office operations, including maintaining the office premises clean

Key Responsibilities

  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
  • Provides support as the receptionist
  • Delivers and collects documents, supplies and paper work as directed.
  • Ensure that the office is kept tidy and clean through regular cleaning of office premises and the compound 
  • Prepare and serve tea to all staff as well as ensuring the kitchenette is clean and organized.
  • Organize and packing workshop materials to support training activities
  • Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment’s
  • Maintains well organized store for stationery and office supplies.
  • Maintains proper stores records, prepare periodic stores reports and initiate the procurement process for the replenishment of stationery and office supplies.
  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
  • Perform work related errands as requested

Person Specification

  • Uganda Certificate of Education with a credit in English
  • Very clean and tidy 
  • Experience in cleaning and working / serving a diverse range of people in an office environment
  • Excellent communication skills 
  • Ability to work within a team environment
  • Ability to take instructions
  • Ability to use personal judgment
  • Able to work hours outside of the standard work day as required


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More Details
2
OSX001

Mukono and Wakiso
Full-time


Finance & Administrative Assistant



OSX001
Mukono and Wakiso
Full-time

Finance & Administrative Assistant


General Summary

The Office Assistant supports in the provision of general office operations, including maintaining the office premises clean

Key Responsibilities

  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
  • Provides support as the receptionist
  • Delivers and collects documents, supplies and paper work as directed.
  • Ensure that the office is kept tidy and clean through regular cleaning of office premises and the compound 
  • Prepare and serve tea to all staff as well as ensuring the kitchenette is clean and organized.
  • Organize and packing workshop materials to support training activities
  • Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment’s
  • Maintains well organized store for stationery and office supplies.
  • Maintains proper stores records, prepare periodic stores reports and initiate the procurement process for the replenishment of stationery and office supplies.
  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
  • Perform work related errands as requested

Person Specification

  • Uganda Certificate of Education with a credit in English
  • Very clean and tidy 
  • Experience in cleaning and working / serving a diverse range of people in an office environment
  • Excellent communication skills 
  • Ability to work within a team environment
  • Ability to take instructions
  • Ability to use personal judgment
  • Able to work hours outside of the standard work day as required


Download full advert

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The SSSA is a member of the Security and Facilities management team within the Operations Unit under the Finance and Administration department.  The overarching task for the SSSA is to ensure the safety and security of the staff and assets within the assigned facilities and ensure those facilities are fit for purpose.  The SSSA is a member of the Security and Facilities management team within the Operations Unit under the Finance and Administration department.  The overarching task for the SSSA is to ensure the safety and security of the staff and assets within the assigned facilities and ensure those facilities are fit for purpose. 

Background: 

The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.

 

In order to achieve the above objectives, IDI seeks to recruit a motivated and competent IT Specialist as indicated below;

 

Job Summary:

The IT Specialist shall take responsibility for monitoring, maintaining and supporting IDI’s entire technology infrastructure within the Kampala Region.  He/she must be a diverse individual, showing broad technical, organizational, and communication skills and be capable of working individually and in a team environment.

The IT Specialist is also responsible for day to day proactive IT service management, i.e., Service support and Service delivery, at the Infectious Diseases Institute Ltd. Field offices, as assigned by the IT Manager, Information Services department.