Finance and Administrative Assistant (1)

General Summary

The position holder will provide finance, administrative and secretarial support to the project office, staff, and to project consultants as appropriate. He/she will participate in drawing of periodic work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment.  Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.

Key Responsibilities

  • Support day to day project activities in the Districts.
  • Participate in drawing of periodic work plans/budgets-in relation to the set targets.
  • Work with the Districts & project teams to support delivery of comprehensive services.
  • Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
  • Prepare all mobile money requests for payment processing.
  • Develop monthly schedules to allocate use of vehicles.
  • Supervise the Transport Assistants and Office Assistant.
  • Support in the management of project resources such as human resources, finances, vehicles among others.
  • Prepare financial reports on a monthly, quarterly and annual basis.
  • Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
  • Managing inventory of assets and supplies, monitoring critical level of stocks.
  • Coordinating between project operating units in resolving day-to-day administrative and operational problems.
  • Scheduling and coordinating all appointments and meetings both staff and those for other stakeholders as scheduled.
  • Preparing meeting minutes, meeting notes and internal support materials.
  • Manages staff Leave schedules and maintain an updated staff project leave tracker 
  • And any other duties as reasonably assigned.

Person Specification

Qualifications:

  • An undergraduate degree in accounting, business administration, finance, public administration or other related field.
  • Working Experience and skills
  • Minimum of three years’ experience working in finance in a public, private sector or international NGO environment
  • Working experience in institutional development, project management and conversant working with MOH systems.
  • Experience in managing US government funds (rules and regulations) will be an added advantage

 


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More Details
1
FAA-X001

Arua
Full-time


Project Administrator



FAA-X001
Arua
Full-time

Project Administrator


General Summary

The position holder will provide finance, administrative and secretarial support to the project office, staff, and to project consultants as appropriate. He/she will participate in drawing of periodic work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment.  Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.

Key Responsibilities

  • Support day to day project activities in the Districts.
  • Participate in drawing of periodic work plans/budgets-in relation to the set targets.
  • Work with the Districts & project teams to support delivery of comprehensive services.
  • Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
  • Prepare all mobile money requests for payment processing.
  • Develop monthly schedules to allocate use of vehicles.
  • Supervise the Transport Assistants and Office Assistant.
  • Support in the management of project resources such as human resources, finances, vehicles among others.
  • Prepare financial reports on a monthly, quarterly and annual basis.
  • Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
  • Managing inventory of assets and supplies, monitoring critical level of stocks.
  • Coordinating between project operating units in resolving day-to-day administrative and operational problems.
  • Scheduling and coordinating all appointments and meetings both staff and those for other stakeholders as scheduled.
  • Preparing meeting minutes, meeting notes and internal support materials.
  • Manages staff Leave schedules and maintain an updated staff project leave tracker 
  • And any other duties as reasonably assigned.

Person Specification

Qualifications:

  • An undergraduate degree in accounting, business administration, finance, public administration or other related field.
  • Working Experience and skills
  • Minimum of three years’ experience working in finance in a public, private sector or international NGO environment
  • Working experience in institutional development, project management and conversant working with MOH systems.
  • Experience in managing US government funds (rules and regulations) will be an added advantage

 


Download full advert

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