General Summary

The Medical Records Officer shall be responsible for maintenance of up to date Uganda EMR (Open MRS) system with all patients’ records captured. They shall mentor district medical clerks in proper capture and management of HMIS data collected at health facilities and communities. They will provide support to the field office M&E officer in collection, entry, cleaning and analysis of data

Key Responsibilities

• Maintain an up to date site Electronic Data base, the Uganda EMR (Open MRS) system: 
  • Enter all required records in electronic data base -Uganda EMR (Open MRS)
  • Carry out data cleaning of all records entered
  • Extract data from the system according to data requests availed.
  • Troubleshoot and maintain the electronic systems
  • Support the nearby Health Facilities with Data entry into Uganda EMR as assigned.
• Support and mentor the health facility medical records clerks in the following: 
  • Registration of all patients
  • Recording patient visits and other registration data in appropriate HMIS tools
  • Preparing patient files for the clinic day
  • Filing all patient files at the end of the clinic and all laboratory test /results.
  • Ensuring that the medical records room is orderly and all files accounted for
  • Ensuring completeness, consistency and accuracy of data captured in the HMIS
  • Timely compilation of the routine HMIS reports
  • Ensuring availability of required HMIS tools i.e. registers, forms, guidelines etc.
• Provide assistance to the M&E officer in the following tasks:
  • Perform data abstraction from the HMIS, EMR and other sources for project reporting.
  • Any other duties as assigned by the supervisor.

Academic Qualification

• Degree in IT, IS, Statistics, Economics, QE, Population Studies or any data management related field

Person Specification

Degree in IT, IS, Statistics, Economics, QE, Population Studies or any data management related field

FACILITIES ASSISTANT (1)

A facilities assistant is critical in maintaining an efficient and safe working environment. His/her responsibilities range from coordinating maintenance tasks to managing office space and supervising cleaning schedules.

PROGRAM OFFICER (1)

The OVC Officer will support the technical implementation of the USAID-OVCIR Activity multi-sectoral case management approach with local government across their regions of operation. This task is a pillar of USAID-OVCIR broader capacity development strategy and roll out of Uganda’s National Child Policy, which includes institutionalization of Uganda’s national case management system. The multi-sectoral case management approach is anchored within a clinic com

munity referral system that operates across clinics, schools and communities. The OVC Officer will closely coordinate with regional and District operational, technical (Social Protection) and M&E teams to ensure planning and delivery of coordinated TA to regional teams and local government teams on the multi-sectoral HIV and GBV sensitive case management approach across all districts and sub counties to adopt and utilize national case management SOPS, processes, and tools, and establish effective referral pathways across clinics, communities and schools. The OVC Officer will build on and strengthen existing structures and established best practices to strengthen multisectoral case management approaches