General Summary

The Accounts Assistant is responsible for timely and accurate processing of transactions; accounts payable management; classifying, recording and reconciling transactions in NAV Microsoft Dynamics.

Key Responsibilities

1. Files Statutory returns on time 
2. Verifies the accuracy and authenticity of accountabilities; and expensing accountabilities in Navision and correctly apportions approved shared costs to the different projects 
3. Performs periodic asset verifications, cash counts and stock counts at IDI and/ or field offices. 
4. Assists in issuing and receiving of inventory, completing inventory journals & Reconciliation of Ledgers. 
5. Reconciles accounts payable. Obtains vendor statements and compares with Navision transactions, identifies error and passes journal entries for correction 
6. Assists in the preparation of monthly bank and Mobile Money reconciliations 
7. Processes payments on time and completes journals for posting in real time 
8. Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. 
9. Assists the accountant obtain support documents, prepares analysis of accounts for audits. 
10. Ensures all Audit paperwork is properly archived at the end of each Audit 
11. Prepares and issues receipts 
12. Management of cash & mobile money receivables 
13. Support project closure procedures 
14. Generating, reviewing and sending TDs to the grants section 
15. Sending BOL Encashment instructions to Stanbic bank  

Any other duties as may reasonably be assigned from time to time 

Academic Qualification

• A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University
• ACCA or CPA qualification (or in the process of being certified, Level 1 minimum)

Specific Experience

• Relevant skills in automated accounting software systems and database spreadsheets

Person Specification

Qualifications

1. A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
2. ACCA or CPA qualification (or in the process of being certified, Level 1 minimum)
3. Relevant skills in automated accounting software systems and database spreadsheets
4. A minimum of 1-year experience in similar or related position

Values

1. Integrity
2. Objectivity
3. Professional competence and due care
4. Confidentiality
5. Professional behavior