General Summary

The Project Administrative Assistant will provide general administrative and secretarial support to project staff as appropriate. He/She will prepare relevant administrative documentation relating to the project and will undertake all detailed planning as well as work relating to administration and logistical support for the project at his/her work station. The Project Administrator will provide supervisory oversight.

Key Responsibilities

• To maintain and update the financial records (cash books, project financial tracking books) & electronic financial systems (Navision).
• To participate in conducting periodic cash counts and review of mobile money payment requests.
• To prepare and submit quality financial accountabilities in time.
• To manage transport requests; review fuel accountabilities and mileage log sheets; and timely submission of the reviewed accountabilities to fleet management.
• Ensures tracking of vehicle insurance and vehicle service and maintenance.
• Maintains a tracker of procurement requests, LPOs released and items received.
• To participate in monthly physical stock counts with the administrator and stores personnel.
• To maintain and update the project asset and equipment register.
• Maintains a tracker of office supplies (stationary, office equipment etc.) and records of documents issued & received within the project.
• To liaise with the Warehouse Personnel in ensuring that items released from the Kampala stores are delivered in good condition.
• To support in tracking and storage of key staff (HR) documents – timesheets, leave forms, insurance forms, contracts, overtime forms etc.
• To support in organization of all project meetings, attend, and take minutes as appropriate.
• Establish and maintain a manual and electronic filing/record-keeping system for easy storage and retrieval of documents, such as – SOPs, activity reports, HR contact information, and correspondence related to the project.
• To participate and support in planning and drafting of project activity budgets and workplans.
• To prepare and submit monthly administrative reports to the administrator.

Academic Qualification

• A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.

Specific Experience

• Minimum of three years’ experience working in finance in a public, private sector or international NGO environment
• Proven abilities in project administration, including the prioritization of tasks, setting timelines and record keeping
• Experience in managing US government funds (rules and regulations) will be an added advantage
• Basic accounting and book keeping skills
• Understanding of budget preparation processes
• Outstanding secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential

Person Specification

• A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
• Minimum of three years’ experience working in finance in a public, private sector or international NGO environment
• Proven abilities in project administration, including the prioritization of tasks, setting timelines and record keeping
• Experience in managing US government funds (rules and regulations) will be an added advantage
• Basic accounting and book keeping skills
• Strong written and verbal communication skills
• Understanding of budget preparation processes
• Outstanding secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential
• Excellent communication and interpersonal skills; strong writing skills are essential
• Capability to perform difficult typing/word processing duties; knowledge of written communication formats and composition of such communications is crucial
• An ability to work independently and with minimal supervision

Intern volunteers (6)

Call for applications: Internship for Females at African center of Excellence in Bioinformatics and Data Intensive Sciences

Empowering Uganda’s Women in Health Data Science: Identifying Barriers, Bridging Knowledge and Innovation for Tangible Impact: She Data Science (SHEDS)

Proposed start: June 15th, 2024

The She Data Science (SHEDS) project is pleased to invite suitable applications from females for six internships for the year 2024. SHEDS is a collaborative initiative between the African center of Excellence in Bioinformatics and Data Intensive Sciences, Infectious Diseases Institute, Makerere University, Kampala, Uganda and the Institute of Global Health Sciences (IGHS) at the University of California San Francisco (­­­­UCSF), USA.

About the SHEDS program

The increasing adoption of technologies like mobile phones, high throughput genomic sequencing, IoT and electronic health records is accelerating the buildup of an avalanche of data: clinical, genomic, epidemiological, climate-related and social/behavioral data. These growing volumes and complexity of data, render the rapidly expanding field of “Big Data” analysis and interpretation essential to improving health and economic outcomes.

Data Science (DS­­­), which encapsulates Machine Learning and Artificial Intelligence (AI) provides a pathway to the leveraging and enhancement of these data into meaningful and actionable information. However, the highly technical nature of DS as well its powerful potential, simultaneously pause the risk of ‘leaving behind’ sections of the population that have already been disadvantaged. In Uganda in particular, the high gender disparity within STEM fields means that women are more likely to be left behind, resulting in the unintended consequence of DS further widening the gender gap in STEM.

This program is thus going to target the training and advancement of Ugandan women in data science and (or) bioinformatics. It achieves this goal through three critical areas: 1) Skilling women in data science / bioinformatics methods and techniques, 2) identify barriers to women in STEM, Data Science and bioinformatics 3) Providing a bridge to help trainees translate their data science skills into biomedical and public health practice.

Benefits of the program

• Working of projects solving real life problems like Antimicrobial resistance (AMR), Cancer, Genetic diseases
• World class health data science mentorship from some of the best mentors in the field.

Internship fields

The interns will work on projects that employ data science, mathematical and (or) bioinformatics to any of the following areas: a) Antimicrobial resistance (AMR) including the design of antimicrobial drug combination therapies, identifying One Health AMR transmission pathways, and utilizing data science methodologies to guide antimicrobial stewardship initiatives; b) Human Genomics including the role of repeats in the human genome; c) cancer including cancer genomics and genomics data science; and d) Natural Language Processing (NLP) and (or) generative AI solutions for health problems.

Submission

Submit the following documents as a single pdf file

1. Certified copies of relevant academic documents or an official transcript or stamped testimonial if the prospective interns completed required courses but are awaiting graduation.
2. Two reference letters from academic referees on institution's official letterhead.
3. Statement of motivation stating clearly and precisely the specific internship for which they are applying, the skills and experience they expect to gain or develop during the period of Internship and the contributions they will make to ACE in line with its mission. (max 1500 words).
4. Your idea for the research project (single page).
5. An updated CV (max 4 pages).

NB:

• This is a full-time internship. It is expected that the intending applicant is not involved in any other form of study or employment.
• Only successful candidates will be notified.
• Although this opportunity is majorly targeted towards females, exceptionally qualified males are encouraged to apply.

Graduate Trainee (1)

The Business Development Graduate Trainee will support acquisition of new business, further development of existing business, and monitoring programmatic compliance across all the IDI main programs.  The Business Development Graduate Trainee will be working under the direct supervision of, and be evaluated by the IDI Manager (Strategic Information and Business Development).

LAB ASSISTANT (1)

To carry out basic laboratory tests for diagnosis of diseases with focus on Gene Xpert testing and other HIV/AIDS related tests.

Masters student fellow (2)

Call for applications: Funded Research Year MSc Fellowship Opportunities at Makerere University

Empowering Uganda’s Women in Health Data Science: Identifying Barriers, Bridging Knowledge and Innovation for Tangible Impact: She Data Science (SHEDS)

Call open:   May 13th, 2024  

Call closes: June 20th, 2024    

Proposed start: September 2nd, 2024

The She Data Science (SHEDS) project is pleased to invite suitable applications from females for two fully funded PhD fellowships for the year 2024. SHEDS is a collaborative initiative between the African center of Excellence in Bioinformatics and Data Intensive Sciences, Infectious Diseases Institute, Makerere University, Kampala, Uganda and the Institute of Global Health Sciences (IGHS) at the University of California San Francisco (­­­­UCSF), USA.

About the SHEDS program

The increasing adoption of technologies like mobile phones, high throughput genomic sequencing, IoT and electronic health records is accelerating the buildup of an avalanche of data: clinical, genomic, epidemiological, climate-related and social/behavioral data. These growing volumes and complexity of data, render the rapidly expanding field of “Big Data” analysis and interpretation essential to improving health and economic outcomes.

Data Science (DS­­­), which encapsulates Machine Learning and Artificial Intelligence (AI) provides a pathway to the leveraging and enhancement of these data into meaningful and actionable information. However, the highly technical nature of DS as well its powerful potential, simultaneously pause the risk of ‘leaving behind’ sections of the population that have already been disadvantaged. In Uganda in particular, the high gender disparity within STEM fields means that women are more likely to be left behind, resulting in the unintended consequence of DS further widening the gender gap in STEM.

This program is thus going to target the training and advancement of Ugandan women in data science and (or) bioinformatics. It achieves this goal through three critical areas: 1) Skilling women in data science / bioinformatics methods and techniques, 2) identify barriers to women in STEM, Data Science and bioinformatics 3) Providing a bridge to help trainees translate their data science skills into biomedical and public health practice.

Benefits of the program

• There are two fellowships that will provide a stipend to two MSc students during the research year.
• Research clearance fees for MSc student project.
• World class health data science mentorship from some of the best mentors in the field.

Research concept

The research concept should be one that employs data science, mathematical and (or) bioinformatics to any of the following areas: a) Antimicrobial resistance (AMR) including the design of antimicrobial drug combination therapies, identifying One Health AMR transmission pathways, and utilizing data science methodologies to guide antimicrobial stewardship initiatives; b) Human Genomics including the role of repeats in the human genome; c) cancer including cancer genomics and genomics data science; and d) Natural Language Processing (NLP) and (or) generative AI solutions for health problems.
 

Submission

Submit the following documents as a single pdf file

1. Certified copies of relevant academic documents.
2. Two reference letters from academic referees
3. Statement of motivation (max 1000 words)
4. Your idea for the research project (single page)
5. An updated CV (max 4 pages)

Application deadline: June 20th 2024

NB:

• This is a full-time MSc scholarship. It is expected that the intending applicant is not involved in any other form of study or employment.
• Only successful candidates will be notified.
• Although this opportunity is majorly targeted towards females, exceptionally qualified males are encouraged to apply.

Masters student fellow (2)

Call for applications: Fully Funded 2-year MSc Fellowship Opportunities at Makerere University

Empowering Uganda’s Women in Health Data Science: Identifying Barriers, Bridging Knowledge and Innovation for Tangible Impact: She Data Science (SHEDS)

Call open:   May 13th, 2024   

Call closes: June 20th, 2024    

Proposed start: September 2nd, 2024

The She Data Science (SHEDS) project is pleased to invite suitable applications from females for two fully funded PhD fellowships for the year 2024. SHEDS is a collaborative initiative between the African center of Excellence in Bioinformatics and Data Intensive Sciences, Infectious Diseases Institute, Makerere University, Kampala, Uganda and the Institute of Global Health Sciences (IGHS) at the University of California San Francisco (­­­­UCSF), USA.

About the SHEDS program

The increasing adoption of technologies like mobile phones, high throughput genomic sequencing, IoT and electronic health records is accelerating the buildup of an avalanche of data: clinical, genomic, epidemiological, climate-related and social/behavioral data. These growing volumes and complexity of data, render the rapidly expanding field of “Big Data” analysis and interpretation essential to improving health and economic outcomes.

Data Science (DS­­­), which encapsulates Machine Learning and Artificial Intelligence (AI) provides a pathway to the leveraging and enhancement of these data into meaningful and actionable information. However, the highly technical nature of DS as well its powerful potential, simultaneously pause the risk of ‘leaving behind’ sections of the population that have already been disadvantaged. In Uganda in particular, the high gender disparity within STEM fields means that women are more likely to be left behind, resulting in the unintended consequence of DS further widening the gender gap in STEM.

This program is thus going to target the training and advancement of Ugandan women in data science and (or) bioinformatics. It achieves this goal through three critical areas: 1) Skilling women in data science / bioinformatics methods and techniques, 2) identify barriers to women in STEM, Data Science and bioinformatics 3) Providing a bridge to help trainees translate their data science skills into biomedical and public health practice.

Benefits of the program

• There are two fully funded MSc fellowships that will provide tuition and a stipend for a 2-year full-time MSc degree.
• Research clearance fees for MSc student project.
• World class health data science mentorship from some of the best mentors in the field.

Submission

Submit the following documents as a single pdf file 

1. Certified copies of relevant academic documents
2. Two reference letters from academic referees
3. Statement of motivation (max 1000 words)
4. An updated CV (max 4 pages)

Application deadline: June 20th 2024
 

NB:

• This is a full-time MSc scholarship. It is expected that the intending applicant is not involved in any other form of study or employment.
• Only successful candidates will be notified.
• Although this opportunity is majorly targeted towards females, exceptionally qualified males are encouraged to apply.

PhD Student fellow (2)

Call for applications: Fully Funded PhD Fellowship Opportunities for Females at Makerere University

Empowering Uganda’s Women in Health Data Science: Identifying Barriers, Bridging Knowledge and Innovation for Tangible Impact: She Data Science (SHEDS)

Call open:   May 13th, 2024   

Call closes: June 20th, 2024    

Proposed start: September 2nd, 2024

The She Data Science (SHEDS) project is pleased to invite suitable applications from females for two fully funded PhD fellowships for the year 2024. SHEDS is a collaborative initiative between the African center of Excellence in Bioinformatics and Data Intensive Sciences(ACE), Infectious Diseases Institute (IDI), Makerere University, Kampala, Uganda and the Institute of Global Health Sciences (IGHS) at the University of California San Francisco (­­­­UCSF), USA.

About the SHEDS program

The increasing adoption of technologies like mobile phones, high throughput genomic sequencing, IoT and electronic health records is accelerating the buildup of an avalanche of data: clinical, genomic, epidemiological, climate-related and social/behavioral data. These growing volumes and complexity of data, render the rapidly expanding field of “Big Data” analysis and interpretation essential to improving health and economic outcomes.

Data Science (DS­­­), which encapsulates Machine Learning and Artificial Intelligence (AI) provides a pathway to the leveraging and enhancement of these data into meaningful and actionable information. However, the highly technical nature of DS as well its powerful potential, simultaneously pause the risk of ‘leaving behind’ sections of the population that have already been disadvantaged. In Uganda in particular, the high gender disparity within STEM fields means that women are more likely to be left behind, resulting in the unintended consequence of DS further widening the gender gap in STEM.

This program is thus going to target the training and advancement of Ugandan women in data science and (or) bioinformatics. It achieves this goal through three critical areas: 1) Skilling women in data science / bioinformatics methods and techniques, 2) identify barriers to women in STEM, Data Science and bioinformatics 3) Providing a bridge to help trainees translate their data science skills into biomedical and public health practice.

Benefits of the program

• There are two fully funded PhD fellowships that will provide tuition and a stipend for a duration of upto 3 years.
• Spend upto 3 months at UCSF, USA in a data science related research lab with a paid economy class return ticket, accommodation and stipend for stay at UCSF.
• Institutional IRB fees for PhD project.
• UNCST fees for PhD project.
• Open Access Publication fees for up to 2 publications.
• World class health data science mentorship from some of the best mentors in the field.

Research concept

The research concept should be one that employs data science, mathematical and (or) bioinformatics to any of the following areas: a) Antimicrobial resistance (AMR) including the design of antimicrobial drug combination therapies, identifying One Health AMR transmission pathways, and utilizing data science methodologies to guide antimicrobial stewardship initiatives; b) Human Genomics including the role of repeats in the human genome; c) cancer including cancer genomics and genomics data science; and d) Natural Language Processing (NLP) and (or) generative AI solutions for health problems.
 

Submission

Submit the following documents as a single pdf file

1. Certified copies of relevant academic documents.
2. Two reference letters from academic referees.
3. Statement of motivation (max 1500 words).
4. Your idea for the research project (single page).
5. An updated CV (max 4 pages).

Application deadline: June 20th 2024

NB:

• This is a full-time PhD fellowship. It is expected that the intending applicant is not involved in any other form of study or employment.
• Only successful candidates will be notified.